Turn Odoo into powerful software for educational institutions

It is common in these times that educational institutions need tools that manage accounting, human resources, administration and inventory, but especially institutions need a Management software for Educational Centers that allows them to take from the attendance of their students to the application of exams, through a correct storage and safeguarding of the personal information of the students and teachers, as well as the management of the calendar and the availability of reports related to daily activities.

On several occasions we have talked about the power of Odoo and its ability to adapt to any business model, its structure, the technology used and the extensive documentation that exists regarding this ERP allows us to develop new functionalities in a short time, that is why there are various modules that allow Odoo to become a specialized tool in certain areas, such as in case of OpenEduCat ERP, a module for Odoo that turns it into a powerful software for educational institutions.

What is OpenEduCat ERP?

OpenEduCat ERP is an open source suite that allows us to extend the functionalities of Odoo to manage all areas of an educational institution, It is made up of a series of modules that manage the general information of the institute, including the faculties that comprise them, the authorities of the institution, the libraries, the classrooms, the activities, the students, the schedules, the admission and evaluation processes It also provides an integrated website so that institutions can show their capabilities to the world from a single tool.

OpenEduCat ERP is the most popular free and open Odoo module and it can be installed in any version of Odoo higher than V7, its use and installation is quite simple, which has allowed thousands of educational institutions to now have the latest technology to optimize their processes and offer their students a more efficient management innovative, fast and efficient.

OpenEduCat ERP Features

OpenEduCat ERP It is a very complete suite that harnesses the power of Odoo and adapts it to educational institutions, the variety of use that we can give to this tool is incalculable, so it is important to highlight the general characteristics, which obviously as there are many could give for various tutorials on how to learn to use and configure it, in this case we will name the most remarkable.

• It is a complete suite for Odoo open source, free and free that has community and specialized support from the company that develops the plugin.
• Advanced tool for management of student information, such as your notes, personal data, address, among others.
• Allows management of faculties including integration with human resources and physical assets.
• It helps to create the website of educational institutions With all the details and pages, using Odoo's quick editing framework you can customize said site quickly and without technical knowledge.
• Powerful functionality for the student registration and admission, with management of fees and payments, duration of enrollment, management of the characteristics of the courses, validation of entry qualities, among others.
• It offers educational institutes the possibility of manage your financial activities in an advanced way and adapted to local laws.
• Possibility of managing the duration and schedule of classes, with a powerful mechanism for managing schedules and compensation of subjects.
• It has a system of subject management to manage details of the subject, such as name, code and type, also if it is face-to-face or distance, if it is a theoretical or practical subject or both.
• You can manage the detailed information on courses or careers, in addition to incorporating support for prelations and academic charges.
• Incorporates parents into the educational system, since it has functionalities so that they can see their child's activities and other details.
• Equipped with a activity planner simple, pleasant and powerful, which will help in the assignment of activities according to the time availability of the faculties, classrooms and students.
• Un support manager that collects minimal data to avoid being tedious and that is automatically fed from the information stored in the ERP.
• Integrated process of assignment, communication and evaluation of activities or tasks.
• It has advanced functionalities for library management, which includes management of books by barcode, inventory of books, loans and sale of books, among others.
• Allows organize exams with support of various calculation methods such as Average, CPA and CCE, it also has a transparent results publication system with guaranteed exchange control.
• Allows organize and inform students and faculties about the events of the institution, with support for confirmation of attendance and sending email.
• Includes a news manager to keep students and faculty members informed about events related to the institute.
• Count with one collaborative environment which behaves like a blog for himExchange of information throughout the institute.
• It has a dashboard with a nice interface and easy to use that provides general information to students and facultiesIt also allows you to manage your schedule.
• The tool has advanced functionalities for generating reports, based on students, faculties, institutes, subjects and all the actors of an educational institution.
• Many others more.

An image gallery with sample of the aforementioned functionalities can be found below:

How to install OpenEduCat ERP?

The only requirement to install OpenEduCat is that we have a correct installation of Odoo in version 7 or higher, personally I use this module in version 10, in that version it is enough that we download the OpenEduCat ERP package from the following link, we will download a .zip containing a large number of modules necessary for the suite to function properly, the list of modules included is the following:

• OpenEduCat Web
• OpenEduCat Support
• OpenEduCat Core
• OpenEduCat Fees
• OpenEduCat Assignment
• OpenEduCat Parent
• OpenEduCat Attendance
• OpenEduCat Activity
• OpenEduCat Admission
• OpenEduCat Facility
• OpenEduCat Library
• OpenEduCat Classroom
• OpenEduCat Timetable
• OpenEduCat Exam

Each of these is a functionality that allows us to be installed independently, but in the best of cases it is convenient to be installed with the module openeducat_erp that will install them all with their respective dependencies.

In general, once we download the .zip, we unzip it and copy all the folders to the addons directory of our Odoo, we give them the appropriate permissions and we add it to the user group, finally we go to Odoo as a developer and install the plugin openeducat_erp that will install everything for us. If you have any questions about how modules are installed in Odoo, this tutorial can help you How to install modules in Odoo 8 Also remember that we have two good tutorials for installing Odoo Step by step to set up an ERP and CRM for your SME y How to install Odoo with docker and add external modules.

Conclusions about software for educational institutions

This suite is based on an excellent enterprise-level architecture, we can enjoy its benefits from local infrastructures or in cloud environments that can easily scale, the biggest advantage that I get from this suite is that it does not offer the possibility of the own management of The educational institute is directly linked to the administrative management of the Institute, which transforms into greater data integrity, greater ease of adaptation of the institution's personnel and much fewer hours of support and training, it also offers us functionalities that many software for institutions educational do not count.

I take this opportunity to share a good introductory video about OpenEduCat, I also attest to the success that an educational institution can have if it puts this solution into practice, which will simply allow all the processes of your organization to be automated, integrated and above all standardized. Whether it's a small elementary school or a large university, OpenEduCat ERP is a solution to consider.